Cadence Flash F200-2 Instructions d'exploitation Page 1

==!"§==Systems=Octopus F270 ITOctopus F200/400/650Octopus F IP-NetpackageOctopus F470 UCOctophon F660/680 HFAkey module for Octophon F660/680Oper

10ContentsBluetooth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162Discoverability . . . . . . . . . . . . . . . . . .

Step by StepPrivacy/security100Monitoring a roomYou can use a phone to monitor a room. This function must be en-abled on the monitoring phone.When you

Privacy/security101Step by StepTrace call: identifying anonymous callersYou can identify malicious external callers. You can record the call-er’s phon

Step by StepPrivacy/security102Locking the telephone to prevent unauthorized useYou can prevent unauthorized parties from using your phone during your

Privacy/security103Step by StepLocking another telephone to prevent unauthorized useIf configured (contact your service personnel), you can lock and u

Step by StepPrivacy/security104Saving your PINEnter the lock code to use the functions• for locking the phone Æ Page 102• for using another telephone

More functions/services105Step by StepMore functions/servicesAppointments functionYou can program your telephone to send you a timed reminder call.You

Step by StepMore functions/services106Using timed remindersPrerequisite: You have saved a reminder Æ Page 105. The saved time arrives.The phone is rin

More functions/services107Step by StepSending a messageYou can send short text messages to individual stations or groups of stations with system telep

Step by StepMore functions/services108Viewing and editing incoming messagesPay attention to the notes on Æ Page 36.x The LED lights up. Press the key

More functions/services109Step by StepLeaving an advisory messageYou can leave messages/advisory messages on your phone’s display for internal callers

General information11General informationAbout this manualThis document contains general descriptions of the technical options, which may not always be

Step by StepMore functions/services110Displaying the number of waiting calls/overload displayYou can show the number of external waiting calls on the

More functions/services111Step by StepUsing another phone like your own for extended periods (mobility) If configured, you can use any Octophon F660/6

Step by StepMore functions/services112Fax details and message on answering machineIf a fax or answering machine is connected to your system and you ha

More functions/services113Step by StepActivating functions for another telephoneIf configured (contact your service personnel), you can activate and d

Step by StepMore functions/services114Using system functions from outside DISA (direct inward system access)If configured (contact your service person

More functions/services115Step by Steporj Dial the external number.You can only perform one function/establish one outgoing connection at a time.The c

Step by StepMore functions/services116Using functions in ISDN via code dialing (keypad dialing)If authorized (contact your service personnel), you can

More functions/services117Step by StepControlling connected computers or programs running on them/telephone data servicesIf this function has been con

Step by StepMore functions/services118Communicating with PC applications over a CSTA interfaceIf configured (contact your service personnel), you can

More functions/services119Step by StepControlling relays If this function has been configured (contact your service personnel), you can use up to fou

General information12Intended useThe Octophon F660/680 HFA phone is a desktop unit designed for voice transmission and for connection to the LAN. Any

Step by StepMore functions/services120Radio pagingIf radio paging equipment (PSE) is connected to your system (contact your service personnel), you ca

Making calls in the team/executive/secretary configuration121Step by StepMaking calls in the team/executive/secretary configurationIf configured (cons

Step by StepMaking calls in the team/executive/secretary configuration122Line seizureLine seizure must be configured (consult your service personnel).

Making calls in the team/executive/secretary configuration123Step by StepAnswering calls with the trunk keys Prerequisite: You can see an incoming cal

Step by StepMaking calls in the team/executive/secretary configuration124Making calls on multiple lines alternatelyPrerequisite: You are conducting a

Making calls in the team/executive/secretary configuration125Step by StepDirect station selection keyYour phone features a programmable sensor key con

Step by StepMaking calls in the team/executive/secretary configuration126Transferring a call in progressS Press the DSS key and announce the call if n

Making calls in the team/executive/secretary configuration127Step by StepForwarding calls on trunksYou can immediately forward internal or external ca

Step by StepMaking calls in the team/executive/secretary configuration128Deactivating call forwardingv Open the Program/Service menu Æ Page 37.Select

Making calls in the team/executive/secretary configuration129Step by StepTransferring calls directly to the executive phoneNormally, all calls for the

Getting to know your Octophon F660/680 phone13Getting to know your Octophon F660/680 phoneThe following sections describe the most frequently used ope

Step by StepUsing team functions130Using team functionsIf configured (consult your service personnel), your telephone is part of a team. The team cons

Using team functions131Step by StepYou belong to multiple groups or to one group with trunk keys (including executive/secretary configuration)c Open t

Step by StepUsing team functions132Accepting a call for another member of your teamYou can use your own telephone to accept calls for other telephones

Using team functions133Step by StepUniform Call Distribution (UCD)If configured (consult your service personnel), you may belong to a group of station

Step by StepUsing team functions134Requesting and activating a work timeYou can request/activate work time to ensure you have enough time to wrap up t

Special functions in the LAN (PC network)135Step by StepSpecial functions in the LAN (PC network)If your telephone is operating in a Octopus F IP-Netp

Step by StepSpecial functions in the LAN (PC network)136Setting up "follow me" call forwarding You can activate/deactivate call forwarding O

Special functions in the LAN (PC network)137Step by StepUsing night answerIf authorized (contact your service personnel), you can define tele-phones i

Step by StepSpecial functions in the LAN (PC network)138Ringing groupYou can have calls for your telephone signaled audibly at external telephones or

Special functions in the LAN (PC network)139Step by StepControlling relays (not in Octopus F270 IT)If this feature is configured (contact your service

Getting to know your Octophon F660/680 phone14Ports on the underside of the phoneOctophon F660/680 HFA operating featuresOctophon F660/680 680 660Disp

Step by StepSpecial functions in the LAN (PC network)140Opening a doorIf configured (contact your service personnel), you can also activate the door o

Individual phone configuration141Step by StepIndividual phone configuration Adjusting display settings Adjusting the display to a comfortable reading

Step by StepIndividual phone configuration142Duration for idle modeSet the duration for which the Octophon F660/680 should be idle be-fore automatical

Individual phone configuration143Step by StepScreensaverActivate a screensaver for the telephone idle state.zYou can also configure this setting via t

Step by StepIndividual phone configuration144Screensaver fade-in timeSet the speed at which the screensaver images change here (5 - 60 seconds).v Pres

Individual phone configuration145Step by StepColor schemeSelect your preferred appearance for the menu display here. zYou can also configure this sett

Step by StepIndividual phone configuration146Changing lamp brightness for TouchSliderAdjust the brightness of the TouchSlider Æ Page 17 by choosing on

Individual phone configuration147Step by StepAdjusting displays on the key module for Octophon F660/680If you have connected an key module for Octopho

Step by StepIndividual phone configuration148Adjusting audio settingsOptimize the audio settings on your Octophon F660/680 for your en-vironment and a

Individual phone configuration149Step by StepRoom characterConfiguring the appropriate acoustic settings for your environment:•Normal•Echoing•Muffledz

Getting to know your Octophon F660/680 phone15Using network ports more efficiently Octophon F660/680 HFA has a built-in 10/100 Mbps Ethernet switch. T

Step by StepIndividual phone configuration150Ringer fileSelect your preferred ringtone from the available audio files. To up-load your own files in &q

Individual phone configuration151Step by StepActivating/deactivating the ringerYou can see whether the function is activated or deactivated from the c

Step by StepIndividual phone configuration152Configuring BluetoothYou can use the following description to prepare your Octophon F660/680 HFA for Blue

Individual phone configuration153Step by StepDiscoverabilitySet whether your Octophon F660/680 should be discoverable for other Bluetooth devices.For

Step by StepIndividual phone configuration154PINThe PIN contains at least four alphanumeric characters.Prerequisite: The "Bluetooth settings"

Individual phone configuration155Step by StepManaging Bluetooth devicesLinking manager listOnce you have scanned the area for Bluetooth-enabled device

Step by StepIndividual phone configuration156For the linking manager list onlyj Enter and confirm the agreed PIN Æ Page 154.If the linking request is

Individual phone configuration157Step by StepChange an entry nameA Bluetooth device is entered in the list with the name set in the de-vice. This is o

Step by StepIndividual phone configuration158Context menuHere you can define whether context menus Æ Page 27 should close automatically, and define th

Individual phone configuration159Step by StepSetting the automatic display durationHere you can define how long context menus should remain open.zYou

Getting to know your Octophon F660/680 phone16key module for Octophon F660/680The key module for Octophon F660/680 is a key module for mounting on the

Step by StepIndividual phone configuration160Displaying statusHere you will find the information you need to access the Web inter-face Æ Page 167.You

Individual phone configuration161Step by StepDisplaying service dataYou can provide your service personnel with the following informa-tion for service

Step by StepBluetooth162BluetoothBluetooth is an open standard for high-performance technology and allows wireless communication between PCs, PDAs, mo

Bluetooth163Step by StepTransferring contactsThe Bluetooth function on your Octophon F660/680 allows you to transfer contacts in vCard format (file ex

Step by StepBluetooth164Sending a vCardPrerequisite: The Bluetooth connection is configured between your Octophon F660/680 and one other device Æ Page

Bluetooth165Step by StepUsing a Bluetooth headsetYou can use any commercial Bluetooth headset with your Octophon F660/680 HFA.Prepare your Bluetooth h

Different displays in a Octopus F900 environment166Different displays in a Octopus F900 environmentDepending on the system configuration, not all func

Web interface167Web interfaceYou can configure a number of settings for your phone via the Web interface. Communica-tion is via a secure HTTPS connect

Web interface168Configuring settings on the User PagesCalling up the Web interfaceOpen a Web browser on a LAN-based PC and enter the address provided

Web interface169Overview of the Web interface user menuUser login VÆ Page 97Audio–Settings – Ring file VÆ Page 150–Room Character VÆ Page 149User Conf

Getting to know your Octophon F660/680 phone17Keys and controlsFunction keysAudio controlsAudio keysTouchSliderSimilar to the TouchGuide Æ Page 19, yo

Step by StepFixing problems170Fixing problemsResponding to error messages on the screenPossible cause:Station number is incorrect.Possible reaction:En

Fixing problems171Step by StepPossible cause 1:If "Clear other layer" appears on the menu:you tried to program a function or internal statio

Step by StepFixing problems172TroubleshootingPressed key does not respond:Check if the key is stuck.Telephone does not ring:Check whether the "Do

173IndexIndexAAgents ... ... 133Answering machine ... 112App

174IndexFFax details ... 112ForwardingMSN in CO ... ..

175IndexOOctopus F IP-Netpackageopening a door ... 140relays ... ...

176IndexUUCD ... 133User interfaceOctophon F660/680 ... 1

Overview of functions and codes177Overview of functions and codesThe following table lists all available functions, as shown on the display. If config

Overview of functions and codes178Directory1=internal2=LDAP;;*54*54XXDISADISA intern ;;*47 XDiscreet Call *945DND onDND off;;;;*97#97XXDoor opener onD

Overview of functions and codes179Keypad dialing;*503Lock phoneUnlock phoneChange PIN;;;;;*66#66*93XXLock all phones;*943 XMute onMute off*52#52XXNigh

Getting to know your Octophon F660/680 phone18Mode keysThese sensor keys allow you to switch to the required application with the simple stroke of a k

Overview of functions and codes180Ringing group onRinging group off;;*81#81XXRoom monitor;*88 XSelect language;*48Send messageView sent messageView me

Overview of functions and codes181UCDLog onLog offAvailableNot availableWork onWork offUCD night onUCD night offCalls in queue;;;;;;;;;*401#401*402#40

Issued by:Deutsche Telekom AGRight of modification reserved.Reference number: A31003-T9000-U104-1-7619SW version: 7.0Status: 02/2008Printed on environ

Getting to know your Octophon F660/680 phone19TouchGuideWith this control, you can manage most of your phone’s functions, as well as its displays.Befo

Important information2Important informationTrademarksFor safety reasons, the telephone should only be supplied with power:• using the original power s

Getting to know your Octophon F660/680 phone20Programmable sensor keysYour Octophon F680 HFA has nine (Octophon F660 HFA: eight) illuminated sensor ke

Getting to know your Octophon F660/680 phone21KeypadText inputIn cases where text input is possible, you can use the keypad to input text, punctuation

Getting to know your Octophon F660/680 phone22Multi-function keysKey Function during text input Function when held down*Write special characters Turn

Getting to know your Octophon F660/680 phone23Graphic displayYour Octophon F660/680 HFA is equipped with a tilt-and-swivel color display Æ Page 14. Ap

Getting to know your Octophon F660/680 phone24Display keyboardDepending on the context, the display keyboard is displayed with different elements. Use

Getting to know your Octophon F660/680 phone25Context-dependent displaysDepending on the situation at hand, the graphic display on your Octophon F660/

Getting to know your Octophon F660/680 phone26Telephony dialogsThe dialogs in the lower area of the display prompt you to input data or provide you wi

Getting to know your Octophon F660/680 phone27Context menusIf the arrow icon g appears next to a selected entry, additional menu levels or selection o

Getting to know your Octophon F660/680 phone28Application tabIn many cases you can select further content within an application using tabs.Example: Pr

Applications available on your Octophon F660/680 phone29Applications available on your Octophon F660/680 phoneThe following descriptions provide an ov

Important information3Location of the telephone• The telephone should be operated in a controlled environment with an ambient temperature between 5°C

Applications available on your Octophon F660/680 phone30Telephony interfaceAdditional information is displayed in the telephony interface when your ph

Applications available on your Octophon F660/680 phone31PhonebooksIn addition to the personal phonebook, this application contains entries from other

Applications available on your Octophon F660/680 phone32Personal phonebookThe "Personal" tab contains your personal phonebook. You can store

Applications available on your Octophon F660/680 phone33LDAP directoryIf you have access to an LDAP directory (contact the responsible service personn

Applications available on your Octophon F660/680 phone34Call listsAll calls and numbers dialed on your phone are logged in chronological order in call

Applications available on your Octophon F660/680 phone35Example: "Dialled" tabThe following functions are available via the context menu of

Applications available on your Octophon F660/680 phone36MailboxDepending on the type and configuration of your communications platform (contact the re

Applications available on your Octophon F660/680 phone37Menu This menu includes a configuration area for users and administrators, as well as an area

Applications available on your Octophon F660/680 phone38Settings – telephone user menuHere you can configure settings for your Octophon F660/680.Press

Applications available on your Octophon F660/680 phone39PhoneAdjust the display design settings and program the sensor keys on your Octophon F660/680.

4ContentsContentsImportant information . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Trademarks . . . . . . . . . . . . . . . . . . . . .

Step by StepBasic functions40Basic functionsAnswering a callYour Octophon F660/680 phone rings with the tone signal set when an incoming call is recei

Basic functions41Step by StepAnswering a call via the loudspeaker (speakerphone mode)Suggestions for using speakerphone mode• Tell the other party tha

Step by StepBasic functions42Switching to the handsetPrerequisite: You are conducting a call in speakerphone mode.^ Lift the handset.n The LED key goe

Basic functions43Step by StepMaking callsOff-hook dialing^ Lift the handset.j Internal calls: Enter the station number.External calls: Enter the exter

Step by StepBasic functions44Dialing with DDS keysPrerequisite: You have saved a number on a sensor key Æ Page 83.S Press the programmable repdial key

Basic functions45Step by StepCalling a second party (consultation)You can call a second party while a call is in progress. The first party is placed o

Step by StepBasic functions46Transferring a callIf the person you are speaking to wants to talk to another colleague of yours, you can transfer the ca

Basic functions47Step by StepCall forwardingYou can immediately forward internal or external calls to different in-ternal or external telephones (dest

Step by StepBasic functions48Select and confirm the option shown.d Select the "Destination" entry.Confirm.j Enter the call forwarding destin

Basic functions49Step by StepVariable forwarding (menu-based configuration)Configuration via the Program/Service menuc Open the idle menu Æ Page 25.Se

Contents5Applications available on your Octophon F660/680 phone . . . . . . . . . . . . . . . . . . . . . . .29Application navigation . . . . . . . .

Step by StepBasic functions50Call forwarding no reply (CFNR)Calls that are not answered after three rings (=default, can be adjust-ed by service perso

Basic functions51Step by StepCall forwarding in the event of telephone failure (CFSS)If configured (consult your service personnel), you can define an

Step by StepBasic functions52Call forwarding in the carrier network andforwarding multiple subscriber numbers (MSN)If this function has been configure

Basic functions53Step by StepUsing callbackYou can request a callback if the station called is busy or if nobody answers. This feature saves you from

Step by StepBasic functions54Viewing and deleting a stored callbackc Open the idle menu Æ Page 25.Select and confirm the option shown[1].Select and co

Enhanced phone functions55Step by StepEnhanced phone functions Answering callsAnswering a call with a headsetPrerequisite: You have connected a headse

Step by StepEnhanced phone functions56Using the speakerphoneA colleague addresses you directly over the speaker with a speaker call. You hear a tone b

Enhanced phone functions57Step by StepAnswering calls from the entrance telephone and opening the doorIf an entrance telephone has been programmed, yo

Step by StepEnhanced phone functions58Activating the door openerv Open the Program/Service menu Æ Page 37.Select and confirm the option shown.Select a

Enhanced phone functions59Step by StepMaking callsRedialing from a call listFor information about the call lists as well as sample entries, refer to Æ

6ContentsUsing callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Step by StepEnhanced phone functions60Calling a contact from a groupu Press the key shown until the "Personal" tab is active.Select and conf

Enhanced phone functions61Step by StepUsing a system phonebookFor information about the system phonebook, see Æ Page 33. u Press the key shown until t

Step by StepEnhanced phone functions62Making calls using system speed-dial numbersPrerequisite: You know the system speed-dial numbers (consult your s

Enhanced phone functions63Step by StepDialing with speed-dial keysPrerequisite: You have configured speed-dial keys Æ Page 63.v Open the Program/Servi

Step by StepEnhanced phone functions64Talking to your colleague with a speaker callYou can make a loudspeaker announcement through a loudspeaker if co

Enhanced phone functions65Step by StepAutomatic connection setup/hotlineIf this function is configured (contact your service personnel), the sys-tem a

Step by StepEnhanced phone functions66Assigning a station number If this function has been configured (contact your service personnel), you can select

Enhanced phone functions67Step by StepDuring a callUsing call waiting (second call)You can be reached by a caller even if you are already conducting a

Step by StepEnhanced phone functions68Preventing and allowing a second call (call waiting)If this function has been configured (ask your service perso

Enhanced phone functions69Step by StepParking a callYou can park up to ten calls, either internal, external, or both. Parked calls can be displayed on

Contents7Programming sensor keys . . . . . . . . . . . . . . . . . . . . . . . .79Configuring function keys . . . . . . . . . . . . . . . . . . . . .

Step by StepEnhanced phone functions70Placing an external call on holdIf you have programmed a hold key on your phone Æ Page 79, you can put external

Enhanced phone functions71Step by StepConducting a conferenceIn a conference call, you can talk to as many as four other parties at the same time. The

Step by StepEnhanced phone functions72Ending a conferenceg Open the context menu Æ Page 27.Select and confirm the option shown.or\ Replace the handset

Enhanced phone functions73Step by StepActivating tone dialing/DTMF suffix-dialingYou can transmit dual-tone multifrequency (DTMF) signals to control d

Step by StepEnhanced phone functions74Recording a callIf configured (contact your service personnel), you can record an on-going call.Prerequisite: Yo

Enhanced phone functions75Step by StepTransferring a call after a speaker call announcement in a groupIf this function has been configured (contact yo

Step by StepEnhanced phone functions76Trunk flashTo activate ISDN-type services and features through the network car-rier’s analog trunks or those of

Enhanced phone functions77Step by StepIf you cannot reach a destination Call waiting (camp-on)Prerequisite: You have dialed an internal number and hea

Step by StepEnhanced phone functions78Using night answerWhen night answer mode is active, for example during a lunch break or after office hours, all

Programming sensor keys79Step by StepProgramming sensor keysYou can program frequently used functions, phone numbers or pro-cedures on your Octophon F

8ContentsMore functions/services . . . . . . . . . . . . . . . . . . . . . . . . 105Appointments function. . . . . . . . . . . . . . . . . . . . . . .

Step by StepProgramming sensor keys80Overview of functionsThe functions are split into the following menus:• Destinations• Feature Settings• PIN and A

Programming sensor keys81Step by StepCall forwarding, Forward Line:T Flashing slowly - your line is a call forwarding destination.Fax details:S No fax

Step by StepProgramming sensor keys82Programming a procedure keyNumbers and functions which require further input, i.e. which contain several operatin

Programming sensor keys83Step by StepConfiguring repdial keysYou can also program internal and external station numbers on the second level. The LED f

Step by StepProgramming sensor keys84Configuring using the Program/Service menuv Open the Program/Service menu Æ Page 37.Select and confirm the option

Programming sensor keys85Step by StepChanging the labelThe label set when a repdial key was programmed can also be sub-sequently changed.Changing the

Step by StepPhonebooks and call lists86Phonebooks and call listsPersonal phonebook For a detailed description of this function, see Æ Page 31.Creating

Phonebooks and call lists87Step by StepDefining the default numberIf you have multiple numbers saved for a contact, you can define the default number

Step by StepPhonebooks and call lists88orh Press the key shown.Confirm.Changing contact datau Press the key until the "Personal" tab is acti

Phonebooks and call lists89Step by StepManaging the phonebookDefining the contact display formatu Press the key until the "Personal" tab is

Contents9Using team functions . . . . . . . . . . . . . . . . . . . . . . . . . . .130Activating/deactivating a group call . . . . . . . . . . . . .

Step by StepPhonebooks and call lists90Managing groupsCreating a groupu Press the key until the "Personal" tab is active.Confirm.Select and

Phonebooks and call lists91Step by Steporh Press the key shown.Confirm.Deleting a contact from a groupu Press the key until the "Personal" t

Step by StepPhonebooks and call lists92LDAP database For a detailed description of this function, see Æ Page 33.Finding an LDAP entryu Press the key s

Phonebooks and call lists93Step by StepCall listsFor a detailed description of this function, see Æ Page 34.View detailsw Press the key until the call

Step by StepDisplaying and assigning call charges94Displaying and assigning call chargesDisplaying call chargesFor the current callCall charges are sh

Displaying and assigning call charges95Step by StepDisplaying call charges for another telephoneIf configured (contact your service personnel), you ca

Step by StepDisplaying and assigning call charges96Dialing with call charge assignmentYou can assign external calls to certain projects.Prerequisite:

Privacy/security97Step by StepPrivacy/securityUser passwordThe user password protects access to the user menu Æ Page 37.zYou can also configure this s

Step by StepPrivacy/security98Turning ringer cutoff on and offIf you do not wish to take calls, you can activate the ringer cutoff func-tion. Calls ar

Privacy/security99Step by StepDo not disturbIf you do not wish to take calls, you can activate do not disturb. Inter-nal callers hear the busy tone, e